This article outlines some of the areas you want to watch out as your plan your project.

Anticipation. Think about requirements and solution blue prints during planning stage. Factor in risks and mitigation plans during this stage. This will help you address issues and keep project on track as it progresses.

Define. Scope and charter definition is critical during planning stage. Having written/signed off scope and charter helps you measure actual v/s planned delivery. Scope and charter definition also defines elements of triple constraints. It eventually enables effective change management during subsequent stages.

Evaluate. Evaluate your project situation with ‘End Result’ in mind. Evaluation may help you negotiate unrealistic scope/budget/schedule expectations before it becomes too late.

Preparation. Preparation is critical during planning stage. Coach your team to use meetings wisely and spend necessary time to set agendas and invite necessary participants. Understand periodic budget and executive reporting requirements and prepare in advance to meet reporting deadlines.

Team/Tasks. Team management and task assignments are vital. Understand players and assign tasks accordingly. You may greatly increase execution effectiveness by properly assign tasks to appropriate team members. Leverage available technologies (i.e. video/audio conferencing etc) to maximize your team’s productivity.

Are you better prepared to plan your project now?

Enjoy!